Prepare, review, and post journal entries to Sage Intacct

Open Workpaper Agent → Workpapers and choose your workpaper. Studio opens with the spreadsheet and Agent chat. Confirm the workpaper belongs to the intended Sage company and posting entity, and check the source entries and dates. Include the intended posting entity in your source or tell the Agent before preparing.

Click Draft Journal Entries above chat, then Prepare in the panel. Wait for the draft rows to be created.

Continue to Step 2 for mappings, or Step 7 for an error. If drafts already exist, follow the panel’s Next step message. The screenshot shows an existing draft, so its button says Preview instead of Prepare.

If Review mappings appears, open it and match the workbook labels to Sage records.

Choose the active account. Check the vendor or customer ID and name, then complete required Department, Location, and other dimensions. Older workbooks may use the label Payee.

Posting entity is the Sage entity receiving the entry. Include it in your source or tell the Agent before Prepare. If the mapping dialog asks for an entity, select it there.

Skip a dimension only if the dialog allows it and your entry does not need it. In Preview, check the saved values and Posting entity above Memo. The screenshot shows a saved entity mapping.

Open Preview in the Draft Journal Entries panel. Compare each entry with your source. Check the date and accounting period, memo, line descriptions, accounts, vendor/customer references, and dimensions. Also check Posting entity above Memo.

Check the debit and credit amounts on each line—not just the totals. Confirm Difference is zero and the entry is Balanced. “Ready” means product checks passed; complete your accounting review and any required sign-off.

For a draft value, use Step 6. For an error, use Step 7. For a source change, use Step 8; for a mapping, Step 9. Return here and review the updated Preview before posting.

Select the entries you reviewed, then click the Post button in Preview (for example, Post (2) selected). This opens the posting confirmation dialog; nothing is submitted yet.

In the dialog, check the selected entry count and Journal book. Choose the intended Sage journal, or Use journal books from workpaper when offered and appropriate. Resolve any unavailable-journal warning before continuing.

Review Post as draft, which is off by default. Turn it on to create draft entries in Sage for later review and posting. This is an explicit choice, independent of whether your Sage company requires approval. Leaving it off requests posting; verify the final state in Sage.

Click the dialog’s final Post button once to submit. Then wait for the result; Posting means the request is still running.

If the result is unclear, check Journal Entries and your accounting system for the same reference, date, amount, and memo before retrying.

The screenshot shows the Preview button that opens the dialog, before final confirmation.

Check the result for each selected entry and keep its reference. Investigate any failed entries separately.

If Truewind shows Posted but Sage shows Draft, the entry reached Sage and still needs Sage approval or posting. Do not send it again. Confirm Sage’s State is Posted to verify ledger completion.

The main workflow is complete. Use Steps 6–10 for changes or problems, and Steps 11–12 to check the saved records.

Return to Studio and edit the existing value in the Truewind tab, or ask the Agent. Keep the columns and layout intact.

Example: “In the Truewind tab, change the description for [entry reference, line number] to ‘Office supplies — September adjustment’. Keep amounts, accounts, and dimensions unchanged.” Replace the bracketed text with the entry you want to edit.

Wait for saving, then open Draft Journal Entries → Refresh. Confirm the change appears in Preview and that the other fields remain correct.

Open View errors and find the named field or row. Correct it, or use Fix issues if available. Check the Agent’s proposed changes to amounts, accounts, and dimensions before confirming.

After saving, follow the panel’s main action: Prepare for a first draft, Refresh for an existing draft, or Rebuild from source when required. Return to Preview and confirm the error is cleared.

Edit the source tab or ask the Agent, then wait for saving. Open Draft Journal Entries and follow its Next step message: Refresh, or Rebuild from source when required.

Before rebuilding, copy any direct Truewind-tab edits you want to keep into the source. Rebuild can replace those draft edits.

For new or renamed accounting records, use Sync with Ledger at the top right of Studio where available, then review the mappings and Preview.

In Studio, open Draft Journal Entries → the arrow beside its main button → Review mappings.

Choose the replacement account, vendor/customer, or dimension and confirm. In Preview, check that the intended lines use the new mapping. This reviews the current draft; saved organization mappings can also affect future drafts.

Open the posted entry from Workpaper Agent → Journal Entries and choose Unpost.

After unposting finishes, correct the draft, Refresh, review, and post again. If Unpost is unavailable, follow your firm’s correction process. Unposting and creating a reversing entry are different actions.

Open Workpaper Agent → Journal Entries, find the entry, and open its saved detail. Compare the date, memo, amounts, accounts, vendor/customer references, and dimensions with your final Preview, and keep the reference for the ERP check.

In the correct Sage company and entity, open General Ledger → Journal entries → the relevant journal → View transactions. Find your entry by reference, date, amount, and description, then choose View.

Compare the accounting details and check State. Posted means it has reached the ledger; Draft or pending approval still needs the Sage approval/posting process.