View synced and matched transactions in QuickBooks

Review synced and matched transaction states before checking QuickBooks, resulting in a cleaner comparison between Truewind and the ERP outcome.

Workflow

Step 1

Open Bank Transactions

Start in Bookkeeping > Bank Transactions and select the bank accounts you want to review so transaction rows are visible.

Bank Transactions page with SP Testing 4ever selected and bank transaction rows visible.

Step 2

Open Categorized

Start from Categorized because only completed syncs and matches expose links back to QuickBooks.

Categorized tab selected with completed Bank Transactions rows ready for review.

Step 3

Open a transaction

Select a synced or matched transaction row to open the detail panel where Truewind shows the ledger status and accounting fields.

Bank transaction detail panel open for a synced payment transaction in Truewind.

Step 4

Open QuickBooks

Use the Synced in QuickBooks link in the detail panel to open the record that Truewind created or matched in QuickBooks.

Truewind transaction detail panel showing the Synced in QuickBooks link above the transaction type field.

Step 5

Confirm expense or deposit

In QuickBooks, compare the payee, account, description, payment account, and amount against the Truewind transaction.

QuickBooks record showing an expense or deposit synced from Truewind with payee, account, description, payment account, and amount.

Step 6

Confirm transfer

For credit card payments or transfers, confirm QuickBooks shows the source and destination accounts Truewind used for the sync.

QuickBooks transfer record synced from Truewind.

Step 7

Confirm bill payment

If Truewind matched a bank transaction to an open bill, verify QuickBooks shows the expected bill payment and linked bill.

QuickBooks bill payment matched with an open bill and synced from Truewind.

Step 8

Confirm journal entry

For payroll, merchant account statements, or other matched entries, verify the QuickBooks journal entry or statement record is the expected match.

QuickBooks journal entry or merchant statement record matched from Truewind.

Step 9

Confirm matched transfer

For matched transfers or payments, confirm the QuickBooks record reflects the same transaction amount and linked accounts.

QuickBooks record for a matched transfer or payment opened from Truewind.

What to verify

Check that the transaction amount, date, and accounting outcome line up between Truewind and QuickBooks before treating the workflow as complete.

FAQ

Does Truewind prevent duplicate transactions if a client already categorized something in QuickBooks?

Truewind reads general-ledger transactions from the connected ERP. When a bank transaction matches an existing ERP transaction, Truewind marks it as matched instead of creating a duplicate transaction. Review the matched status and QuickBooks link before syncing or treating the transaction as complete.

Can Truewind match transfers between bank accounts?

Yes. Truewind can match transfers between connected bank accounts when the opposite-side transaction is available. It can also match bank transactions to existing general-ledger transfer transactions when the amount, date window, account context, and description are consistent.

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