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Support Center / Prepaid Expenses / Manage

Reconcile GL schedules with Truewind schedules

Compare prepaid schedules against the GL view when schedule balances need reconciliation, resulting in linked missing schedules and a clearer balance history.

Workflow

Step 1

Open Reconciliation

Start in Bookkeeping > Prepaid Expenses and select Reconciliation so the balance comparison for the prepaid account and period is visible.

Reconciliation tab showing the balance comparison for 14040 Prepaid Expenses in Apr 2026

Step 2

Open Missing Schedules

Use this tab to find GL activity that is not linked to a prepaid schedule or has an invalid schedule link.

Missing Schedules tab showing one transaction that requires schedule review

Step 3

Review missing transaction

Confirm the payee, account, transaction reference, date, memo, and amount before linking the item to a schedule.

Missing transaction row with payee, account, transaction date, memo, and amount

Step 4

Open transaction actions

The row menu contains choices for creating a schedule, linking to an existing schedule, or removing the transaction from review.

Action menu showing Create Schedule, Link To Existing Schedule, and Remove Transaction

Step 5

Choose Link To Existing Schedule

Use this option when the GL transaction belongs to a schedule that already exists in Truewind.

Associate Transaction with Schedule modal opened from the missing transaction

Step 6

Review transaction details

The association modal shows the payee, amount, and transaction date so you can confirm you are linking the correct GL activity.

Modal showing payee 1Password, debit amount, transaction date, and schedule selector

Step 7

Open schedule selector

The dropdown lists candidate prepaid schedules with transaction date, total amount, and amortization method.

Schedule selector dropdown listing available 1Password schedules

Step 8

Select matching schedule

Choose the existing schedule that matches the GL transaction and prepaid activity you are reconciling.

Existing 1Password schedule selected in the association modal

Step 9

Review save options

Check whether the capitalized amount should increase before saving the schedule link.

Save options shown after selecting the matching prepaid schedule

Step 10

Open Schedules

Return to Schedules to review how the selected account and period compare against linked prepaid schedules.

Schedules tab showing linked prepaid schedules and reconciliation totals

Step 11

Open schedule details

Select the schedule row you want to inspect; Truewind opens the editable schedule with terms and posting status.

Edit Schedule modal showing schedule fields and amortization terms

Step 12

Open Balance History

Balance History shows beginning, debit, credit, ledger, and ending values for each service period.

Balance History tab showing debit, credit, ledger, and ending balances by term

Step 13

Compare ledger columns

Use the ledger amount columns to reconcile GL details against schedule activity for the relevant term.

Balance History table with Debit Amount (Ledger) and Credit Amount (Ledger) columns

What to verify

Confirm the missing GL transaction is linked to the correct existing schedule, then compare Balance History ledger amounts with the GL detail before treating the item as resolved.

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