Create a Prepaid Expense schedule for bills

Create a prepaid schedule from a bill-related transaction when the cost should amortize over time, resulting in a schedule that moves out of Identification and into prepaid tracking.

Workflow

Step 1

Open QBO. Create a bill for Prepaid Expense

Use the highlighted control to continue through the workflow.

Step 2

Fill in the bill details

Enter the required values carefully so the schedule and journal-entry details calculate correctly.

Step 3

Open Prepaid Expenses

In Truewind, go to Bookkeeping > Prepaid Expenses and keep Identification selected for the prepaid account you want to review.

Truewind Prepaid Expenses page with the Identification tab selected for a prepaid expense account

Step 4

Review Identification

Use the attention banner and transaction table to find bill-related transactions that still need a prepaid schedule or schedule link.

Identification table showing prepaid expense transactions and a missing schedule status

Step 5

Open actions

Open the row action menu for the transaction that should be converted into a prepaid schedule.

Row action menu opened for a prepaid expense transaction missing a schedule

Step 6

Choose Create Schedule

Select Create Schedule when the transaction needs a new schedule, or link it to an existing schedule if one already exists.

Create Schedule option visible in the prepaid expense transaction action menu

Step 7

Review status

Confirm the transaction status changes after the schedule is created or linked, then continue to Reporting to verify the schedule.

Identification table showing tracked and untracked prepaid expense transactions

Step 8

Open Reporting

Switch to Reporting for the same prepaid account and accounting period to review schedules that are available for amortization posting.

Prepaid Expenses page with the Reporting tab selected for the prepaid expense account

Step 9

Review schedule list

Confirm the schedule appears in the reporting table with the expected payee, document number, account, and remaining balance.

Reporting tab showing prepaid expense schedules for the selected prepaid account and month

Step 10

Confirm posting readiness

Use the schedule list and Post Journal Entries control to verify the schedule is ready for the next amortization posting step when appropriate.

Reporting table showing prepaid expense schedules and balances ready for review before posting

Good follow-up check

After saving, confirm the bill-related transaction appears in Reporting and is ready for amortization posting when appropriate.

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