Import an existing Prepaid Expense schedule

Import existing prepaid schedules from Reporting when legacy schedules need to move into Truewind, resulting in imported schedules that appear in the current prepaid workflow.

Workflow

Step 1

Open Prepaid Expenses

Start in Bookkeeping > Prepaid Expenses and open Reporting so the import action and existing schedule rows are visible.

Reporting tab showing Prepaid Expense schedules and the Import Schedules button

Step 2

Open Import Schedules

Use Import Schedules when legacy prepaid schedule details need to be entered directly into Truewind.

Import Schedules modal opened from the Prepaid Expenses Reporting tab

Step 3

Review import fields

The import row expects payee, transaction date, expense account, amount, service dates, class, prepaid account, and calculation method.

Blank Import Schedules row with required schedule fields

Step 4

Select payee

Choose the vendor or create a new payee from the dropdown before entering the rest of the schedule details.

Payee dropdown open in the Import Schedules modal

Step 5

Enter schedule values

Add the source transaction date, expense account, total amount, service period, prepaid account, and any relevant class.

Import row filled with payee, expense account, amount, and service dates

Step 6

Review Create Schedules

Confirm the import row is complete and the calculation method is correct before creating schedules.

Filled Import Schedules row with Create Schedules available

Step 7

Review imported schedules

After schedules are created, return to Reporting and confirm the rows appear under the selected prepaid account and term date.

Reporting grid showing imported prepaid schedule rows

Step 8

Review monthly balances

Scroll across the Reporting grid to verify monthly amounts and remaining balances for the imported schedule.

Reporting grid scrolled to monthly amount and remaining balance columns

Before importing

Prepare payee, transaction date, expense account, total amount, service period, prepaid account, and calculation method values before opening the import panel.

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