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Create a Fixed Asset manually

Create a Fixed Asset directly from the Register tab when it was not created from Identification, resulting in a manually registered asset with a depreciation schedule.

Workflow

Step 1

Open the register

Start in Fixed Assets > Register so the new asset is created in the correct organization and month context.

Fixed Assets register with Create Asset and monthly controls visible.

Step 2

Create an asset

Open the registration form to manually enter the fixed asset instead of importing it from a transaction.

Fixed Asset registration form opened from the register.

Step 3

Enter asset details

Add the asset name and enter the purchase information that identifies the manually created asset.

Fixed Asset registration form with asset name and purchase fields started.

Step 4

Choose purchase date

Select the purchase date that should anchor the asset's capitalization and schedule.

Fixed Asset registration form with the purchase date picker open.

Step 5

Enter purchase values

Confirm the purchase price and salvage value before setting the depreciation details.

Fixed Asset registration form showing purchase price and salvage value fields.

Step 6

Set depreciation

Review the depreciation expense account, accumulated depreciation account, useful life, method, and start date.

Fixed Asset registration form showing depreciation settings.

Step 7

Add dimensions

Expand Dimensions and choose class, department, and project values when the asset should carry them into depreciation entries.

Fixed Asset registration form with the Dimensions section expanded.

Step 8

Add additional information

Expand Additional Information to add the asset tag and description before registering.

Fixed Asset registration form with additional information fields visible.

Step 9

Register the asset

Fixed Asset registration form with the Register button visible.

Step 10

Review the register

Return to the Register tab and confirm the manually created asset appears in the asset list.

Fixed Assets register showing asset rows after registration.

Step 11

Review the schedule

Open the asset to check the generated depreciation terms and posting status.

Fixed Asset detail page with a depreciation schedule table.

Step 12

Start journal entry

Use Post on an eligible depreciation term when the period is ready to post.

Fixed Asset detail page showing Post actions on depreciation schedule terms.

Step 13

Review journal entry

Confirm the posting date, true-up amount, term amount, and notes before posting.

Step 14

Post journal entry

Post only after the depreciation journal entry matches the schedule period and account mapping you expect.

Step 15

Journal Entry # 1375 is posted to QBO

Confirm the page shows the expected result before continuing to the next step.

Step 16

Open QBO Balance Sheet, you'll find the depreciation JE

Review the posting details and continue only when the journal-entry information is correct.

Step 17

Select -$55.56

Use the highlighted control to continue through the workflow.

Step 18

Select Press space bar to start a drag.…

Use the highlighted control to continue through the workflow.

When to use this workflow

Use manual creation when the asset should be tracked in Truewind but is not available as an Identification candidate.

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