Using AI to Reconcile Payments to Invoices in 80% Less Time
Product
Using AI to Reconcile Payments to Invoices in 80% Less Time
Hundreds of controllers and CFOs note this as a top five reason that slows the close. Payments hit the bank before invoices are marked paid. Deposits bundle multiple customers. Refunds, credits, and intercompany transactions blur the trail.
Even in Sage Intacct, the process often ends up in spreadsheets. Accountants have to manually match deposits to invoices, line by line.
That’s where Truewind’s AI-powered AR reconciliation comes in: it replaces manual matching with a continuous, intelligent process that runs on top of Sage Intacct and gets smarter every month.
Traditional AR reconciliation involves:
Parsing deposits that combine multiple invoices or partial payments.
Tracking timing differences between customer payments, bank clears, and invoice updates.
Managing multiple entities and intercompany settlements.
Handling exceptions like overpayments, short pays, and unapplied credits.
For most accountants, this means long nights in Excel, pivot tables, and color-coded comments. This is costly. It costs time, accuracy, and visibility into the true cash position.
The Truewind Approach Using AI
Truewind’s AR agent reconciles your invoices to the deposits in your bank account. Whether you use a 3rd party system or a proprietary home-built system, we can structure the raw data into a GL format.
Here’s how it works:
Continuous Data Sync | Truewind pulls real-time data from Sage Intacct: open invoices, customer receipts, deposits, and credit memos. |
AI-Powered Matching | Using machine learning, the system identifies probable matches between invoices and deposits — even when names, amounts, or references don’t align perfectly. Example: $9,950 deposit linked to two invoices ($7,200 + $2,750) from the same customer, detected via remittance memo and pattern learning. |
Exception Handling | The AI flags anomalies such as partial payments, duplicate receipts, or missing AR entries and routes them for review. |
Human-in-the-Loop Review | Accountants stay in control. Suggested matches can be confirmed, edited, or overridden directly from the Truewind interface. |
Two-Way Sync to Sage Intacct | Once approved, reconciled transactions and adjustments automatically post back to Sage Intacct, ensuring the GL and subledger remain perfectly aligned. Truewind connects directly to Sage Intacct. Our AR agent automates this reconciliation from end to end. |
Why It Matters
Imagine what you can do when you cut AR reconciliation time by 70%. Imagine freeing up the bandwidth for analysis instead of manual matching. Let AI match the invoices to bank deposits. The AI learns from every confirmation, improving its matching accuracy with each cycle – like a staff accountant who never forgets.
So, why does it matter? Three reasons:
Faster Close
Continuous Visibility
AI Learns Over Time
Hear from our Customer: “From Days to Minutes”
Before Truewind:
“We’d have four people spend 4 days just reconciling deposits. Multi-invoice payments from big customers were a nightmare. This always held up the close.”
After Truewind:
“Now it’s continuous. The AI catches patterns we’d miss, and by close day, AR is already 95% matched.”
That’s the difference between closing your books and knowing they’re already closed. We designed this for real-world complexity. Truewind’s AR agent supports:
Multi-entity and intercompany reconciliations
Consolidated cash accounts
Customer-specific rules and naming variations
Because in the real world, no two customers, or deposits, look alike.
Truewind + Sage Intacct
Sage Intacct gives finance teams the data. With Truewind, we’re giving it intelligence, automating the rote work that accountants spend hours on.
Together, with Truewind and Sage Intacct, accountants are experiencing a new standard for AR reconciliation.
See how AI reconciles AR for Sage Intacct
